6 Hacks to Make Your Office More Productive

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Hacks to Make Your Office More Productive

With work performance metrics being tracked with ever more scrutiny, productivity has become the buzzword for just about every business. Our increased use of remote employees has, in turn, led to more meticulous research into various ways to make your office more  productive.

We already have plenty of productivity tools. These are being relentlessly pitched to us from different platforms. However, relatively simple techniques and changes in habits can bring about a positive boost more so than tools and technologies. These changes take into account the preferences of modern digital workers. They also tackle the unique challenges associated with working in our hyperconnected age.

Changing the habits of one employee is not going to help much. You must find ways of reprogramming the default work style of your entire organization. Doing so can help overcome or mitigate resistance as you quietly implement widespread changes.

The six productivity hacks listed below encourage the development of habits that teams and employees must cultivate. Some involve retraining the mind to operate differently in the workplace or digital space.

1. Use collaborative scheduling software.

Any team can engage better with work when scheduling is made painless. Effective collaborative scheduling software can help employees accomplish more in less time and deliver better-quality results.

Nowadays, user-friendly scheduling software is easy for anyone to use and can be implemented without requiring extensive IT expertise. Scheduling programs can keep your team aligned on specific tasks and ensure equal distribution of workloads. Team leaders are empowered to monitor and manage individual performance and productivity throughout.

2. Plan work in short stints for increased productivity.

It’s a proven fact that the human brain can only focus on specific tasks for a short time. After that, both focus and interest begin to falter. Recent studies seem to indicate that attention spans are much shorter in our digital age.

To combat this phenomenon, many organizations have begun using the Pomodoro Technique. This involves working for a 25-minute session followed by a five-minute break. Workers can customize these sessions to fit their individual needs.

For example, try breaking up your work hours into slots of two hours. After that, apply the technique to create four 25- or two 50-minute sessions. Doing so can help you remain sharply focused on tasks for the entire 25-minute slot. Enhanced focus coupled with quick refreshers can be a real productivity booster and make your office more productive. 

3. Block distracting apps and sites.

Research on digital worker productivity reveals some interesting habits of the average employee. For example, they can’t seem to go more than six minutes without checking their email or messages on their smartphones.

The nature of our work and social life in the digital era serves to relentlessly pull us toward notifications. It’s almost like an involuntary, unconscious reflex response. This reality can become a constant source of distraction and hamper our ability to focus on tasks.

The most effective way to change this is to block app notifications and websites that distract you. Create a list of apps and websites you need to block during work hours. Even notifications can often be set to remain silent during work hours. Once work has been taken care of, you can fire up your smartphone and see what’s happened while you took care of business.

4. Create a cool and comfortable workspace.

Most employees spend the bulk of their work hours at a desk. Providing a comfortable environment can help them deliver better-quality work. It can make your office more productive, too.

Several environmental factors can negatively affect productivity in the workplace. Lighting, noise, and temperature can all serve to distract and affect the mood of employees. A relaxed and comfortable setting is far more likely to yield better work performance.

Make sure your office is structured for optimal productivity. Ensure a sufficient inflow of abundant fresh air and natural light. Keep windows open, if possible. Use high-quality light bulbs to provide good lighting. Ergonomic equipment and sound baffles can also prove to be valuable investments for boosting productivity. They aren’t cheap, but they’ll likely more than make up their cost in the long run.

5. Provide the right snacks.

We all know that eating the right foods has a pronounced impact on productivity. We also know that glucose can energize the brain and help keep an individual alert and focused. A low level of glucose makes us lose focus. Similarly, foods high in carbohydrates or sugar release glucose quickly. This often results in a burst of energy followed by a quick crash.

This is one reason why eating right has a lot to do with productivity. Foods such as almonds, bananas, eggs, dark chocolate, yogurt, and others can put your employees in an energetic frame of mind. Stay away from bags of greasy chips, sweets, and fried items. Overall, when your employees eat better it will make your office more productive.  

6. Encourage standing with adjustable-height desks.

Productivity is directly proportional to the health of your employees. Sitting for long hours at a workstation can create health issues, which in turn cause them to lose focus.

Spend the money to invest in adjustable-height desks. This is not some trendy digital-age hack. Standing desks demonstrably help your employees stay in better shape and minimize discomfort. Sitting at work for long hours is known to put heart health at risk. It can also cause back pain and contribute to obesity. 

A Texas A&M University study revealed that worker productivity could be increased significantly when employees switch to standing desks. The ability to work while standing helps improve energy levels and focus. Top tech firms such as Google, Facebook, and Twitter are all convinced. They all use standing desks in their offices.

Hopefully, these six hacks give you some ideas for promoting productive habits in the workplace. Of course, the best way to encourage others to change their habits in the workplace is to lead by example, adapting these practices to your own work style. True, it will take time to make your office more productive. However, you can make the change sooner rather than later through thoughtful planning and implementation strategies.

Scheduling Kids Activities as a Working Parent

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Scheduling Kids Activities as a Working Parent

Being a working parent can make your life extremely busy by itself. That’s not even including scheduling kid’s activities in as well. With students back in school and fun activities now more of an option, it’s only natural that kids will want to do more, and as a parent, this will fill your weekly schedule. However, kids can thrive in these activities and learn so much. They keep children busy and are also a great way to meet new friends.

Instead of getting overwhelmed by scheduling kid’s activities, the key is to establish a routine and start working these after-school activities into your current schedule.

Here are a few ways to help carve out the time and energy for the kid’s activities as a working parent while still balancing and finishing work in other areas of your life.

Specify Your Daily Schedule First

The great thing about scheduling kid’s activities is that you’re in charge of which days and times you sign up for. So be sure to look at your current Calendar first to see when the best time would be to add an activity. Now, you may not be able to fully control precisely when practices or meetings are, but knowing when you’d have free time can help you narrow down the best kid’s activities for the current season you’re in.

Establish a Good Routine Post Work 

Once you have your schedule settled in, a crucial aspect is establishing a good routine once you’re out of work. Your routine is key because if you don’t get tasks done between getting home and bringing your child to a program, you’ll be in bad shape.

Go in with a game plan and use that time block between work to schedule important prep tasks. For example, your game plan could include preparing dinner, household chores, or errands. If you have other kids around the home, assign them a household chore as well and get organized.

If your partner is home around the same time and can help too, that’s even better. Divide and conquer. You can also intentionally schedule fewer things on activity days. By narrowing down your schedule and keeping a detailed calendar, you can prepare by having dinner cooked in advance or ordering out on busy days. You can also have your kids do their chores the night before to clean the house or postpone errands to a less busy day.

Utilize After-School Transportation

If your child is doing an after-school activity and transportation is provided, be sure to take advantage of that. For example, if basketball practice runs directly after school until 5 pm, this can give you more time to finish up work tasks and take care of other responsibilities. In addition, joining activities through the school means your child doesn’t have to leave campus, and there may even be transportation options afterward.

If transportation is an issue, see if you can team up with another parent and carpool. For example, assign a day or two where you can pick up your child and a friend from their activity and another day where the other parent can take over that responsibility.

Limit Activities and Consolidate Other Tasks

Avoid overwhelming yourself with too many activities. No parent wants to be running around across town every afternoon. Know your schedule and limit yourself to maybe one-weekday activity and one-weekend activity. Or, alternate if you have a few kids. For example, one child could do an activity in the fall while another child does an activity in the winter or spring.

In addition to limiting activities, try to consolidating other tasks to free up more time. One example is to prepare simple dinners on activity days. Whether it be 15-minute meals, crockpot meals, or grab-and-go options, these are just a few of the ways to consolidate dinner and make it easier to get back out the door.  For those dinners using plastic, utensils can help you avoid a pile-up in your kitchen sink. Be sure to stock up on paper plates, cups, forks, and spoons. That way, you are filling up the garbage can instead of the dishwasher or kitchen sink.

If your kids have study hall at school, encourage them to do homework during that time or stay after class one day of the week for tutoring from the teacher. Having children manage homework directly at school can limit time spent doing homework at home and clear their schedule for an activity. In addition, I have found that managing homework in a more business-like manager can help teach and prepare kids for working in an office.

Order things online to save time spent at the store and consider using local grocery pick-up options. As a family, you can also deep clean your home once a week or hire someone to do it, so all you have to do is maintain it during the weekdays.

Use Your Calendar!

Another way to get or stay on track is by utilizing your Calendar every day. It may sound like a small part, but this is one of the most important. Life is busy, and things can get skipped or forgotten. So you shouldn’t set an expectation for yourself to remember every little thing and keep every little appointment.

If you have everything on your Calendar, then you should be in a good place. Calendar makes it easy to schedule out your days that way, you can turn your attention to the things that matter. Calendar strives to help you organize your schedule. One tool is the smart scheduling link which enables you to avoid the back and forth emailing to schedule meetings with other people.

It’s also easy to add any events on Calendar, and you can even connect calendars that sync with Outlook and Google. But, of course, the other benefit to syncing these calenders is having everything in one place, so you know what time slots you have open and what days are your busier ones.

Summary 

Scheduling kid’s activities as a working parent and maintaining your sanity is possible. Work is essential; we all need to make money to take care of everyday expenses.

Working as a team with coworkers — and working as a team, especially in your own home is essential. But, as always, staying organized is your key to success.

Try to make time to allow after-school activities for your children. The reality of after-school activities for our children can make all the difference to their success when they enter the adult world.

Please take some steps to make your child’s world a great place to come from — and remember. Hopefully, these steps can help you make it all work.

6 Reasons Why People Love Appointment Software

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How to Use Appointment Software to Get More Customers This Fall

Whether you’re a small business owner or you manage a large group of people, you could probably benefit from appointment software. Not only does this software provide your customers with 24/7 service, but it can also make your life much easier. Instead of having to manage your own calendar, it can be managed for you. The best part is because appointment software offers mobile-friendly features, you can keep track of your schedule wherever you are. 

In this article, we highlight six reasons why people love appointment software: 

1. Schedules Appointments for You

You might not realize it, but scheduling appointments can be very time-consuming. Checking your personal calendar against your client’s availability, sending out appointment invitations, and setting up reminders takes time. Even just 10 minutes a day can add up, especially when you’re scheduling meetings with multiple clients throughout the week.

With appointment software, you don’t have to spend that time. The software will update your schedule for you and even tweak appointments so they fit better within your schedule. Some appointment-scheduling solutions can color-coordinate your calendar, identify first-time clients, schedule recurring calls, and more. 

2. Offers a Mobile-Friendly Interface

Let’s face it, having the capability to schedule appointments on the go is a game-changer. Luckily, several types of appointment software come with their own apps, some of which users can download and use on their mobile devices. This makes it easy for business owners to navigate their schedules regardless of where they’re located. 

Alternatively, some appointment software features a mobile-friendly interface. Users don’t have to download the app to schedule a meeting or make a payment. Instead, they can take advantage of the website’s mobile design and do everything from there.  

3. Offers Enhanced Security Features

Security is another benefit of online appointment software. These days, systems of all kinds have become more advanced in their efforts to deter potential security breaches. The same is true with appointment software. Most appointment systems you can use today include features to help keep both you and your guests safe. 

A majority of these solutions use cloud storage, which prioritizes cybersecurity. Instead of putting pen to paper (and risking your clients’ information being seen by untrustworthy eyes), appointment software keeps everything in a central, safe place. 

You can also set up most appointment software systems to default to your chosen virtual meeting platform and corresponding phone number to facilitate virtual appointments. Whether you prefer Zoom, Google Meet, Webex, or another meeting space, you can connect without giving away your personal phone number. 

4. Appointment Software Schedules Your Breaks for You 

Chances are, you’ve heard how important it is to take breaks while you’re working. But do you? Probably not. If you have a demanding job, stepping away from your computer might seem more like a luxury than a necessity. Well, according to a University of Illinois study, taking breaks in the workplace is critical.

The study discovered that the human brain’s attention decreases when working on a single task for a long period of time. While you might want to keep going until a project is finished, doing so could negatively impact your work. To ensure you’re performing at your best, schedule breaks during the workday. Luckily, appointment software can help you with that. 

All you have to do is schedule breaks the same way you’d schedule recurring calls with clients. Just make sure you follow through with your breaks, instead of ignoring them. 

5. Helps You Stay on Top of Your Finances

Appointment software doesn’t just keep your calendar organized. It can also help manage your company’s finances. By integrating appointment software into your business, you avoid the chance of missing important financial deadlines that could negatively impact your company.

For instance, you can schedule reminders for bill payments to vendors. Expecting an important payment? You can set up notifications for when invoices are at their 30-, 60-, or 90-day due dates. And of course you can use appointment software to schedule important tax filing deadlines. 

6. Appointment Software Creates a Better Customer Experience

As a business owner, you know the importance of providing your customers with a great experience. With so much competition out there, you need the ultimate booking software to make your life and your customers’ lives easier. An online appointment solution means you’re always available whenever your clients need you. 

This is important, especially when you consider the statistics. According to research, 25% of clients under the age of 35 will only book appointments online. Believe it or not, 35% of clients would rather schedule appointments after hours than during the workday. So consider integrating 24/7 appointment software so your clients can reach your business at the time that works best for them. 

Your business might be doing well. But chances are, it could be doing even better by integrating the right kind of software. Given all the reasons to love it, online appointment software could be your best choice.

7 Football Funding Ideas for Your Kid’s Team

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7 Football Funding Ideas for Your Kid’s Team

Football season is in full swing, and many teams need funding. Jerseys and equipment aren’t cheap, and numerous youth coaches are volunteers. So, to finance an entire season for your kids team, parents and kids band together to do some fundraising.

Fundraising requires equal parts hard work, creativity, and generosity. Some people will donate no matter what, but putting together a good fundraising campaign can help you get enough for not one but two end-of-season pizza parties for your kids team. Here are seven ideas you can try out this season:

1. Car Wash

There’s no fundraising method more classic than a car wash. A car wash provides a nice service to the community while also doubling as a fun team bonding activity for the team. Likewise, a Calendar event will make it easy to coordinate with other team parents and share the event with family and friends hoping to attend and lend support.

You don’t always have to run a car wash to run a successful fundraiser, especially if other teams do the same thing. The team can mow lawns together, hold a bake sale, or even paint fences. Use your imagination to develop the best fundraising event for your team and community, and use your Calendar to make it happen.

2. Sponsor Banners

There are plenty of local entrepreneurs who would love to support a team and advertise their business simultaneously. These banners can be placed around the field at games or will sometimes even be printed on the back of the players’ jerseys. Spectators will see these logos and be prompted to support the businesses that support their team.

Sponsor banners typically follow a tier-based system. The more money a business donates, the larger its logo will appear on the banner. This incentives more significant donations but also allows anyone to pitch in, even grandparents who want to put their name on the banner along with $10 in support. This is a great way to raise money for your kids team.

3. Discount Cards

Another common youth football tradition is the discount card. These cards contain coupons and deals for dozens of local businesses. A single card can be purchased for a reasonable price, with hundreds of dollars in potential savings waiting to be grabbed.

For example, a discount card might have a deal that can be used for one dollar off of every movie ticket you purchase. A one-dollar discount isn’t a big deal, but with unlimited use, the savings can really add up for the summer. Of course, movie discounts can be stacked on top of buy-one-get-one deals for restaurants and any other discount the card offers.

4. 50/50 Raffle

A 50/50 raffle is simple. Spectators can buy any number of raffle tickets for a chance at 50 percent of the pot. The remaining half is used to fund the team.

You can hold a 50/50 raffle at every single game. Many teams require funding before the season starts, but by running 50/50 raffles throughout the season, you can stockpile funds for the following year. Some generous parents will even donate their winnings from the raffle to the team for twice the fundraising.

5. Halftime Games

Looking for a way to entertain the crowd during halftime? Run a couple of fun games. Parents and siblings can enjoy participating in some carnival-type games while they wait for the action to resume on the field.

An example of a game you can put together is a baseball toss. A radar gun and a backdrop are all you need. Charge five dollars for five baseball throws and track the speeds. You can keep a daily leaderboard and give a prize to the hardest thrower of the night.

After selecting a game or two, you can rotate the responsibility, so one family doesn’t carry the burden all season. Use your Calendar to keep track of each week and which families volunteer to run the halftime booth. If you have extra volunteers, you can even run some activities during the game for those kids who are tired of watching football.

6. Fun Run

Put the fun in fundraiser by putting on a fun run. A fun run will bring the whole community together, and the team can even participate in the event. Fun runs are widespread, so it shouldn’t be challenging to get sign-ups. This is a great way to raise money for your kids team.

The challenge will be putting together a solid racecourse, but a local park with a walking path should do the trick. Put together some music, mile markers, race packets, and some prizes for the winners, and you’re good to go. The first time you put on an event of this magnitude, you’ll feel understandably nervous, but every following event will be a piece of cake.

7. Merchandise

Who doesn’t love to feel like a superstar? Your kids certainly will love it when parents and friends can buy jerseys and t-shirts to support the team at games. In addition, customization options such as last names and numbers will be a huge hit for families looking to get gear for the whole crew.

If you don’t have a t-shirt press handy, there are dozens of websites and even local businesses that can help out. You can even invite a local company out to games to make the merchandise on-site and give them a percentage of the earnings. As a result, they’ll be able to boost their revenue and increase their brand recognition while helping your team raise funds for the season.

If you like more than one fundraising idea, use one now and keep the rest for the years to come. You can use these ideas for other sports as well, providing support to every child in their sport of choice.

Image Credit: sides imagery; pexels; thank you!

7 Football Funding Ideas for Your Kid’s Team was originally published on Calendar by Hunter Meine.

Best Types of Apps for Business Travelers

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Best Types of Apps for Business Travelers

Numerous work capacities require a lot of annual travel. Some occupations travel for a living, such as hotel inspectors that need to hit multiple cities throughout the year. Entrepreneurs and business owners might travel to each of their companies or meetings with other business leaders in their industry. The average business traveler takes almost seven trips a year. That’s the equivalent of jumping on a flight at least every other month. Therefore, taking advantage of travel time is crucial to making the most of all of these trips.

Being equipped with the right software makes traveling so much easier and more effective. The following list will detail the six most valuable types of apps business travelers should have downloaded for every trip:

Time Management As a Business Traveler

Time is a businessperson’s most valuable asset. Managing your time on a trip is just as important, especially if you’re juggling a heavy meeting schedule with a business back at home. That’s why a time management app should be your highest priority to download.

Of course, Calendar is an excellent option for all the business travelers out there. Time zone recognition seamlessly moves all of your appointments and reminders to your geographic location. Your team can also see your schedule, so they know when they are able to contact you in between travel commitments.

Using Calendar will also help you stick with good routines even while on the road. Keeping up with morning and evening routines can be difficult without a Calendar schedule to give you some needed structure.

Sleep and Meditation

When you’re on the road, sleep can sometimes be elusive. However, that doesn’t make it any less important, so you need to do what you can to get enough rest each night. An app that helps you fall asleep can do just the trick.

Sleep apps use white noise or guided instructions to help you wind down for the night, even in a strange hotel or in a different time zone. These apps also have guided meditation to relax and focus before a big meeting or for nervous fliers.

Your smartphone might even have a built-in app for monitoring your sleep. While this might not be as useful for ensuring that you get good rest, it can help you evaluate your sleep and if you need to make any changes to your routine.

Communication

Let’s say you’re taking an international business trip where your cell phone service coverage is sketchy and doesn’t reach you. So how do you stay in touch with family, friends, and coworkers? A simple communication app will fix all of your problems.

WhatsApp is an excellent example of a communication app you can download for an international trip. It can work off of a Wi-Fi connection alone, meaning you can send texts and make calls without the need for a cell phone connection.

Most social media apps also have communication features, such as Facebook Messenger. For example, you can send messages back home to friends and family quickly this way.

Fitness and Exercise

Getting your daily exercise is essential even on the road. An exercise app can help you put together workouts and commit to exercise even without access to your local gym or home equipment. You might even be able to find a workout routine that you can do in your hotel room without any equipment.

An app such as MyFitnessPal will also help you keep track of what you eat. A balanced diet is another essential aspect of health and fitness, and one where you might lose control throughout a trip. Keeping an app on hand will help you stay conscious of your health goals and actively pursue them.

Project Management

When the cat is away, the mice will play. This saying is a common phrase used to describe a work setting when the boss is out of the office. Without direct supervision, workers are more likely to slack off and kick their feet up. Of course, this is just human nature, but it’s not what a manager wants to see when they’re away on a trip.

Entrepreneurs and corporate leaders often turn to project management software to ensure that work is still getting done. These programs allow managers to assign tasks in great detail over a long period of time. The boss can even send notifications while they’re in a different city.

Most project management software has a mobile app that allows leaders to guide even from afar. In addition, you can download programs such as ClickUp or Slack to your smartphone or tablet to check in from time to time and keep things running smoothly.

Ridesharing as a Business Traveler

Most business travelers will choose ridesharing over renting a car. Ridesharing is less expensive, especially if you don’t need to drive around much. Having your rideshare app ready to go ensures you get where you need to go at the exact time you need.

Uber and Lyft are the two big ridesharing companies right now. You can easily download both apps to compare prices and availability in the area you have traveled to. This way, you know you’re getting the best rate and the quickest service no matter where you are.

Open up your smartphone and take inventory of the apps you have. Then, start downloading everything you might need for your next trip and give them a try. After some trial and error, you’ll have the ideal digital suite for all of your traveling needs.

Getting Excited About Work After COVID

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Getting Excited About Work After COVID

After adjusting to working remotely for the past year, it’s about time to head back to work. In some cases, some people have already returned. In either case, it’s not going to be a smooth transition. Some people would prefer to continue working from home — while others may still be concerned about their safety. The good news, though, is that the following strategies can be used to get you excited about work after COVID.

Overcome your anxiety.

“So much has changed since March 2020,” says Kate Sweeny, professor of psychology and Teresa and Byron Pollitt Endowed Term Chair. “For many of us, one change has involved learning to work from home rather than going to an office every day.”

Initially, the pandemic may have been quite stressful. Still, thankfully, those who survived have been able to adjust and become comfortable staying at home most of the time – or at least relatively so, says Sweeny. “Perhaps unsurprisingly, then, many people are feeling anxious as they look ahead to a time when they have to return to the office, returning to once-comfortable but now unfamiliar routines.”

“My research on the psychology of stressful uncertainty reveals several ways of managing these anxieties.”

The first thing you should do is plan ahead so that you gain control over the future. Some suggestions would be going over your work wardrobe, dusting off your daily planner, or finding a new recipe to pack for lunch. These are important things to plan before going back to work after covid.

Secondly, you can see the good in returning to work to boost your hope and optimism and calm your fears. Have you missed any coworkers? Are there any old routines that will provide comfort? That could be anything from grabbing a latte at your favorite coffee shop to getting dressed to listening to a podcast during your commute.

“Finally, if all else fails, you can find challenging, engaging activities to absorb your attention,” suggests Sweeny. This is a process called “flow,“ and it can “help pass the time pleasantly while you wait for the ‘old normal’ to return.”

Remember the “why.”

“When people have to do something they feel anxious about, it can help to know there’s a good reason behind it,” writes Amy Gallo for HBR. “If the senior leaders at your company haven’t clearly articulated why it’s important people come back to the office, you may need to fill that gap.”

“Communicate the vision from upper management so employees see it as reasonable and can get out on board. If they don’t buy-in, it’s going to feel like coercion,” says Jacob Hirsh, an associate professor at the University of Toronto. “What’s the value proposition for going back in? What is in it for the employees? Will they strengthen their relationships with their coworkers? Will it lessen work-life conflicts if there are clearer boundaries? It can be perceived as a loss so reframe it as to what they will gain.”

You should also let your team know that this wasn’t a hasty decision. “They need to see that there’s a competent and well-thought-out plan,” Hirsh says. The plan should also take their needs into account. For example, you might say something like, “We understand that some of you have reservations, and those make sense. To address those, we’ve….” Again, you want people to feel heard and considered.

Find meaningful work.

What if you’re in a leadership position? What if it hasn’t been articulated that you will or won’t return to the workplace? You can find meaningful work by;

  • Identify the parts of your job that you enjoy and what you’re passionate about.
  • Use the alignment triangle. To align these three concepts, one must consider three elements: passion, values, and gifts (or what many refer to as talents and skills).
  • You can turn your current job into one you genuinely enjoy by implementing a job crafting strategy. How is that possible? You can do this by modifying your job description so that it is meaningful. The result will be greater happiness and engagement at work.
  • Seek autonomy, such as being able to work when you’re most productive.
  • Ask others, like ” What am I good at?” or “What’s the purpose of my work?”

Harness the power of hybrid work.

Microsoft’s Work Trend Index, which surveyed more than 30,000 people globally, found that 40% of those surveyed were considering leaving their employers this year. So it’s clear that employers are under tremendous pressure to adapt to changing expectations after covid.

What matters is not whether or not flexible work is possible in the future, but whether and how employers support employees. For example, Nielsen’s Total Audience Report for August 2020 indicated that 80% of respondents would prefer to work for a firm that would let them choose where they would work.

Work-from-home (WFH) arrangements offer more flexibility, autonomy, and (theoretically) more time for personal responsibilities. But, on the flip side, WFH results in a decrease in trust within the workplace. And, people still value face-to-face meetings and interacting with colleagues.

The solution? A hybrid work model where you occasionally work on-site, while other times you would work from home — or wherever you want. Besides offering the best of both worlds, hybrid work increases productivity and can help everyone ease their way back into position.

Reunite with colleagues.

According to Gensler’s research, interacting with colleagues is what employees have missed the miss most. However, some extroverts will find this reason enough to get excited about returning to the office.

In a world where we see a decrease in office occupancy, relying on interactions during breaks and at coffee, stations are no longer sufficient to spur innovation. Due to the more flexible schedules and seating available in your workplace, you’ll need to find new, creative ways to facilitate team building.

Providing new amenities or forms of recreation at your office is one suggestion. Another is scheduling catered lunches or volunteering together at a local charity. You might even want to explore cross-functionality so that everyone has a chance to interact with people from various departments and backgrounds.

It’s important not to overlook the fun part, gatherings like office parties — when it’s safe, of course. But, even simple opportunities for reuniting and connecting will motivate employees to return to work. And, having people return and take part in in-person meetings will create a sense of FOMO.

However, just note that there might still be some awkwardness and conflict. Some of us may have to work on learning how to socialize again with others. This resocialization is much more authentic in such a polarizing time politically and socially.

Foster healthy competition.

A healthy competitive environment can also inject a whole lot of excitement and efficiency back into the workplace after covid. Team members who have benchmarks for performance and are rewarded for exceptional performances motivate themselves to give their best. This also stimulates them to come up with new ideas. Exercises that help build team spirit and encourage competition are a great way to keep their spirits high.

In teams where employees return after a long absence, it’s imperative to foster competition while maintaining team unity. By appreciating their abilities and besting their past performances, you can promote fair competition.

Perks

A tried and true strategy in keeping people happy and engaged is through workplace perks. In fact, an employee survey found 48% would consider company benefits, including snacks, when choosing a new job.

Besides refreshments, consider the following perks;

  • Recognition programs
  • Flexible work schedule
  • Vacation or paid time off
  • Health and wellness programs, like gym memberships or access to apps like Calm
  • Employee discounts and rewards
  • 401 (k) plan, pension, or other retirement plans
  • Tuition reimbursement
  • Stock options
  • Childcare assistance

Development opportunities after covid.

One of the significant drawbacks of remote work reported over the past year has been a lack of professional development opportunities. You can use this to your advantage and have your office become a business networking and seminar center. For instance, a regular company-wide training program at your company headquarters makes everyone feel more connected.

The opportunity to learn and grow is significant for Millennials and Gen Z. In fact, a Gallup survey showed 59% of Millennials value learning opportunities and growth when applying for jobs.

Furthermore, a survey conducted by CNBC showed that 9 out of 10 employees who have a mentor say they are happier with their jobs. You can also provide mentorship programs in your office so that your employees can find mentors, whether they are formal or informal.

Spruce up the workspace.

You don’t have to completely redo the workplace after covid, like painting the walls or adding more windows. Instead, you could simply invest in a standing desk or just adding more plants. Plants have been shown to have many benefits, including increasing productivity, improving health, and creating a more inviting workspace.

Image credit: Ylanite Koppens; pexels; Thanks!

Getting Excited About Work After COVID was originally published on Calendar by John Hall.

How to Use Appointment Software to Get More Customers This Fall

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How to Use Appointment Software to Get More Customers This Fall

The lazy days of summer may have come to an end, but that doesn’t necessarily mean you’ve seen the wave of new customers you expected. If your fall has been less busy than you’d hoped, rest assured that you can put together numerous customer acquisition programs with great success.

All it takes is a little fall flair to get those new customer numbers high even as temperatures drop. This article offers solutions you can implement to keep your business growing through the changing season.

Spruce Up Your Platform for the Season

Start by giving your online appointment system a seasonal makeover. Add some fall colors and designs to your website and online appointment portal. Colorful leaves, pumpkins, and hot chocolate mugs are always appealing visuals.

In addition to adding a festive theme, this is a great time to make sure your appointment software is running smoothly. You can put together the best customer acquisition program and still put off newcomers with a poor user experience. Ensure your site loading times and mobile interface aren’t discouraging would-be visitors from patronizing your business.  

Hold Some Holiday Events

A lot of seasonal buzz will be focused on the two major holidays coming up this fall. Use these days to your advantage. Businesses have historically found a lot of success gaining and retaining customers by putting their own twist on annual holiday traditions. 

You can have a lot of fun with Halloween. Your business can put on a trunk-or-treat event where families in costume can get a discount on their next appointment. If you’re open during business hours on Halloween, you can provide a free service upgrade to anyone who shows up in costume. These festive events can attract new customers to your business who are excited about the season. 

Thanksgiving is up next, but most businesses will be gearing up for Black Friday. While the day after Thanksgiving is usually a monstrous day for retailers and e-commerce, you can take advantage of all the busy customers by putting on an event of your own. Perhaps first-time customers can get 50% off of their Black Friday appointments.

Set Up Fall Promotions for Appointment-Setters

Not every single event you hold during the fall has to be oriented around a holiday. There are plenty of other autumnal promotions you can put on for appointment-setters.

Leveraging your social media is always a great way to bring in new customers. For example, you can put together a fall-themed hashtag to share. Anyone who creates a post with the hashtag can receive a coupon code that can be used with your online appointment software. 

Another promotion that fits the fall theme is a food drive. Have customers bring in canned food that can be donated just in time for the holidays in exchange for appointment deals. 

Fire Up Social Media

Speaking of social media, maintaining a few pages of content helps your business be more discoverable. There are plenty of fun fall ideas you can use to create new posts for the season to capture the attention of new customers. 

A nail salon can use Instagram to post pictures of its new designs. Clever hashtags and audience targeting can get new people in the area interested in checking out your services. Include a link to your online appointment software in the post — or at the very least in your account bio — so prospective customers know where to find you. 

Jump on the Local Bandwagon

In many cities and towns, fall is a time for sports. There are communities that will go all-in on their support for local high school or college football teams. These are large bandwagons your business can jump on as you seek fall success.

Let’s say you operate a hair salon, one of the most popular businesses that rely on appointments to thrive. You could offer the local team discount haircuts as a way to show your support. Place a banner in your shop window, and you’ll have plenty of parents and fans flocking to your doors to reward your support for their team.

To go the extra mile, you could also put together a program that donates a portion of profits to the team you’re sponsoring. Your business will transform into a community pillar that supports one of your town’s most treasured fall pastimes. 

Update Your Blog

Written content is a great way to draw in new customers. Quality blog posts will boost your ranking in search engines such as the almighty Google. When consumers make searches regarding your industry, they’ll have an easier time finding you and being lured into making an appointment.

There are plenty of fall themes you can use to update your blog with some new posts. A dentist’s office can write about the most tooth-friendly Halloween candy and how to keep your teeth clean while still enjoying your treats. A nail salon could tout new polishes in autumn leaf hues.

With every blog post, add a link that will direct readers to your online appointment software. Add it to a call to action for the best results. You can also track your blog metrics to see which posts are successfully bringing in new customers so you can replicate that success in future articles. 

Autumn is a beautiful season, and it will be even more enjoyable when your waiting room is full of new customers to serve. Put together the right combination of these tips, and you’ll be raking in new customers like leaves. 

Great Shared Calendar Apps for Startups

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Great Shared Calendar Apps for Startups

app It may not be at the top of your priorities, but sharing a Calendar with the rest of the folks in your startup is a must. After all, it’s the best way to keep everyone on the same page. It also boosts productivity and prevents precious time from being wasted. But, creating and managing your team’s calendar starts and ends with the right calendar app. And, here are ten of the best options for startups.

1. Calendar

Calendar is a time management and scheduling tool that eliminates those lengthy back-and-forth communications when setting up an event. Instead, share the app’s scheduling link, and it does the rest of the work for you. It’s not magic, if you’re wondering. Instead, Calendar relies on machine learning so that it will make smart suggestions on how to schedule your next meeting.

But, that’s just scratching the surface. Calendar also uses machine learning so that you can add new events quickly. It’s also time zone friendly, meaning that it takes care of availability for you — as opposed to you attempting to figure this when traveling or scheduling meetings with remote teams. Finally, Calendar integrates with your Apple, Google, and Office 365 calendars so that you have one real-time view of your life.

2. Google Calendar

Is this an obvious choice? Sure. But, Google Calendar has proven to be one of the best online calendars on the market. Mainly this is because it’s easy to use and comes packed with features that allow you to get the most out of it, such as color-coding and sharing your calendar via email or embedded link.

Google Calendar also allows you to add your team’s calendars, create out-of-office messages, and add events with natural language. Also, because it’s part of the Google suite of tools, your events from Gmail are automatically added to your calendar. And, you can share and collaborate on docs, spreadsheets, Keep, and Jamboard.

Even if you can’t use the free version, this is still an affordable option. Business plans start at just $5 per month.

3. Any.do

Any.do is more than just a calendar app. It’s one of the best tools to house your agenda, to-dos, and goals. As a result, it’s arguably one of the best options to keep you and your team organized and productive.

There are also some pretty cool features within the app. For example, there are location-based reminders and the option to receive your agenda every morning. In addition, the color-coded dots for all of the events in your calendar make it easy to identify what you have on the docket for the day.

Any.do does have a free version. However, for teams, you may want to switch to the premium plan, which starts at $2.99 per month.

4. Teamup

This tool was designed specifically with groups in mind. As a result, you can schedule assignments, track progress in real-time, and share calendars with everyone on your team. And, you can organize all of this information by using color-coded sub-calendars.

One of my favorite things about Teamup is that you don’t need an account to access your calendar. That means anyone you share your calendar with a view without having to waste time logging in. Best of all, for small teams, it’s free. For larger one’s plans start at just $8/month,

5. Calendly

Calendly is another calendar app that makes scheduling a whole lot less stressful. Less stress because it reviews your existing calendars, and checks your availability. You then share your availability with others, and they pick a time when they’re free.

You can then set buffers between meetings and block last-minute meetings requests. There’s also time zone detection, and it works with a wide range of apps like Zapier, Salesforce, GoToMeeting, and Stripe.

The basic plan is free. But, if your startup has various event types planned each month, you’ll need to get with a paid plan. The premium version is $8 per user/per month.

6. Float

Float is a scheduling and planning tool. It provides real-time scheduling updates and the ability to edit events through drop-and-drag. You can also create recurring events and receive reports to help you improve your efforts.

There are also features like time-off tracking and overtime alerts for your full-time staff. But, if you’re working with contractors, you add short-term gigs. It also plays nice with iOS, Android, Slack, and Zapier. And, there’s a flat fee of $5 per person scheduled per month.

7. Plan

Described as part calendar and part project manager, Plan goes beyond creating and sharing a team calendar. There’s the ability to create agendas and a working timeline. The team feed can be useful when working together on a project since you can see what’s been completed and solicit ideas.

Plan organizes all of the data you have stored in your calendar, email, Salesforce, Zendesk, and Github. Doing so means that all relevant projects and scheduling information are in one convenient location. Because of this, teams report that they save 15 hours per week.

The plan is free if your startup has no more than four users. For larger groups, the premium plan is $6.67 per user per month.

8. Woven

Woven is an intelligent calendar app that uses a visual graph for scheduling and planning. As a result, you can see how you’re spending your time so that you can better manage your days. The app also comes with a virtual assistant that handles all of your scheduling for you.

It also lets your team collaborate on any upcoming events. You can share your schedule via email, text, and Slack to speed up the scheduling process. As of now, Woven syncs seamlessly with Google and G Suite calendars. However, the free tool is working on Office 365 integration.

9. Teamweek

Teamweek is another tool designed with teams in mind. It also takes a more visual approach to planning and scheduling the projects within your startup. Teamweek lets you see what everyone is working on, as well as their progress so that you can hit the goals you’ve set.

Additional features include project roadmaps and timelines for your team. There’s a free plan if you have fewer than five people. But, for larger teams, you’ll have to select a paid plan for $39/month.

10. Trello

Trello is a project management tool. Because of this, it’s ideal for assigning and keeping tabs on tasks and projects. But, what sets it apart from other similar tools is that it uses digital boards.

How does this work exactly? Well, let’s say that you handed off an assignment to someone. You would place a card on the board. Now, when switching to the calendar view, you can see when the task is due. Additionally, you’ll be able to see all due dates on that specific day, week, or month.

5 Strategies for Keeping Your Team on the Same Page

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5 Strategies for Keeping Your Team on the Same Page

Every manager wants their team to run like a well-oiled machine. Unfortunately, good intentions often fall short. In an effort to keep teams informed and connected, calendars can get overloaded with meetings, and employees can get more confused than when they started.

To get and keep your team on the same page, you need a better approach. This guide will outline five different strategies that you can use in any combination to take your leadership to the next level. A coordinated team, after all, is much easier and enjoyable to manage.

1. Up Your Team Meeting Game

A survey of employees in the UK showed that respondents considered 37% of meetings to be pointless and unnecessary. That’s over a third of meeting time that’s going to waste! Changing your approach to meetings will make better use of your time in the conference room while making sure your team is always in sync.

Start by outlining your meetings thoroughly before even adding them to your team calendar. Each meeting should have a specific purpose or goal in mind. Holding a meeting just to have a meeting is a pointless endeavor.

Next, make sure you show up to the meeting prepared with everything you could possibly need. With an adequate game plan, you can ensure that meetings don’t run too long or go off topic. You can get straight to the point and focus on getting your team on the same page before dispersing once again. 

2. Keep the Conversation Going with your Team

Even while you’re tuning up your meetings, you shouldn’t rely on them exclusively. The best way to keep your team connected and informed is to keep the conversation going long after a formal meeting has concluded. Discussion should be happening every day, whether it’s a clarifying question or checking in on the progress of a weekly assignment.

Numerous companies faced communication crises during the Covid-19 pandemic. Trying to keep remote teams pulling in the same direction was more difficult than it was in an office setting. This led to a large increase in the use of communications software such as Zoom and Slack.

One tool that you should look into for your team, regardless of its composition, is project management software. With a tool like this, project-related communications are visible to everyone on the team, and automatic task notifications keep interested parties in the know. This works great for remote teams, office-centric companies, and every organization in between. 

3. List Out Project Details

Another great use of project management software is the ability to break out key project details. Outlining your projects in such a way helps inform teams of all the important steps of a project, even if they’re only responsible for a few of them. 

There are different ways to list out project details, usually depending on the type of software you use. Let’s use ClickUp as an example. Within this program, you can create an assignment complete with a description, due date, and assignees. In addition, you can add a checklist of items that must be completed in order for the assignment to be finished. Last but not least, you can view a complete history of all the changes that have been made to the project and who initiated them. 

4. Share Schedules

An essential aspect of staying on the same page is coordinating time and individual schedules. What happens when a project is in crisis and team members cannot contact the team leader? Such situations can be avoided or at least mitigated by sharing schedules with one another. 

Now, let it be said that there’s such a thing as sharing too much information. Unless you have a great relationship with your team, they don’t need to know about your date night or your plans to go disc golfing over lunch. What’s more important is establishing the times where you’re available and unavailable and letting teammates know when and how you can be reached.

Online calendars are nifty tools for ironing out those details. You can create a custom scheduling link that can be embedded into a website or posted in your company database. With a simple click, team members and even clients can see whether you have any openings for a meeting or phone call without disturbing you. 

5. Embrace Transparency

Transparency does a lot of good for your company. Not only will it keep employees happy and boost their morale, but it will also develop a culture and atmosphere where collaboration can thrive. It’s so much easier to keep your team in the loop when transparency is a high priority.

Think of transparency as the willingness to freely share information from the top to the bottom of your organization. As the leader, it’s up to you to set the example that others will follow.

You can do this by clearly setting expectations, checking in with individual team members, and being honest about how you’re spending your time. Secrets that don’t pertain to birthday parties or Christmas bonuses tend to tear a company down rather than build it up. 

No business can thrive when its right hand doesn’t know what its left hand is doing. But with the right combination of communication, tech-enabled organization, and transparency, your team members will be able to pull together and achieve your organization’s goals.

Getting Back to Peak Productivity After Your Summer Break

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Getting Back to Peak Productivity After Your Summer Break

It’s been a long time since we’ve celebrated the 4th of July fireworks. The laundry room is full of damp towels and bathing suits. And, the BBQs, outdoor concerts, and visits to the ballpark are winding down.

It’s a drag. And, while it was fun while it lasted, it’s time to get back to reality. But, of course, returning from your summer break is no easy feat. Thankfully, you can use the following nine tips to help you refocus and get back to peak productivity after your summer of sun.

1. Add a buffer day.

Flying back on a red-eye flight when you’re supposed to work the following day is rarely a good idea. You aren’t traveling across time zones? It’s still advised that you give yourself one buffer day between when you return from vacay and get back to work. The exception to the rule is if you are on a staycation.

How should you spend this day? Some suggestions would be to unpack, do laundry, get your home back in shape — run errands, and review your calendar. I’ve found that laying out my clothes for work puts my mind back in the zone.  You should also try to reinstate your routines, like going to bed at your normal time or resuming your workout regimen.

You’ll have a much easier transition from vacation to work when you take this extra day off. However, if you don’t have that time — don’t give yourself an excuse — just do what you have to and get back to work.

2. Clean and declutter.

Even if you left your workspace is nice and neat, spend your first couple of minutes cleaning, decluttering, and organizing. Examples would be removing desktop clutter, going through your drawers, and filing paperwork.

This may sound elementary. But, organizing your workspace unlocks the power of a “tidy desk, tidy mind” mindset. More importantly, this simple activity can help you build up momentum to tackle your priorities.

3. Make a list of active projects.

To get back on track, try to get a clear idea of what you left on hold while on vacation. In addition to helping you pick up the pace, this will prevent you from getting discouraged.

To get started, list all your active tasks and decide which steps need to be taken to resume them as soon as possible. If you really want to make this effective, start with the project that you enjoy most.

At the same time, don’t get too carried away. Rather, try to limit yourself to no more than three manageable tasks. You don’t necessarily have to focus on big goals. But, they should be achievable so that you’re making progress.

4. Get caught up.

Ryan Kahn, founder of The Hired Group and author of “Hired! The Guide for the Recent Grad,” recommends taking a step back before diving back into individual emails and projects.

“Figure out if there were any major events or changes that occurred,” he said. “This way, you’ll generally be up to speed before diving in deep into the day-to-day details of your work.”

Whether it’s through an informal team meeting or coffee chat one-on-one, this also gives you the opportunity to reconnect with your team. And, this may even assist you in getting back into work mode.

5. Keep distractions at bay.

Your inbox, Slack messages, and other notifications await your attention once you return to work. So, go ahead and catch up on these messages. After you’re all caught up, eliminate these distractions.

After all, how can you focus on more important tasks when communications are constantly pinging you from all fronts? The simple solution? Put your phone out of sight, close all nonessential apps, and inform others that you’re unavailable. You can accomplish the latter by blocking out your calendar or just closing your office door.

I’d also suggest that you schedule times to check your communications. Maybe during the first couple of days back, you could do this each hour or whenever you’ve completed a task. Answer any important messages you receive when you spot them. And, as for the messages that can wait, schedule a time to reply.

6. Take a five.

The human brain is incapable of focusing on a single task for an extended period of time. And, this especially after a long break like a summer vacation. So, as a result, your mind might wander, which will definitely hinder your productivity.

How can we avoid this? First, take short breaks throughout the day. That may sound counterproductive. But, these 2 to 5 minutes are needed if you want to reset your brain.

Consider setting a timer to alert you when you should take a few minutes to rest and recharge. Try deep breathing, stretching, or walking around your office.

7. Shake the rust off.

“During my years as a coach, when players enter into the preseason, they tend to have rustiness in two specific areas that stand out to me,” said Sharman White, head coach, Pace Academy (Ga.). “Those areas are ball handling and shooting. Those two skills tend to require the purest development when it comes to fundamentals and are easily detected when we evaluate our players early in the preseason.”

“To sharpen the skill of ball handling, we like to work on drills that require two-ball ball handling as well as weak-hand development drills,” adds White. “These drills help restore muscle memory as well as a keen sense of comfort with the basketball, which is needed as the competitive play nears.”

Obviously, I’m not talking about athletes like basketball players here. But, the concept is the same. If you’ve been away from work for a while, then it’s going to take some time to get back into a rhythm.

Go ahead and pace yourself. Take frequent breaks. And, give yourself time. You need time to reacquaint yourself with your environment and finding out what you missed.

And, don’t beat yourself up if you’re not working as fast as you normally do. Just like a basketball player entering preseason, you’re rusty. So, give yourself more time than you need to work on tasks until you’re back to game condition.

8. Perspective is key.

“Coming back from vacation is a great thing because you’ve had valuable time away to look at your working landscape differently,” states Carina Parry-Stevens for Productivityist. “When you return from vacation, you’re likely full of ideas.”

Instead of tossing them aside, “Take note of those little changes you would like to see that could improve the business,” she recommends.

9. Plan your next getaway.

You may have just gotten back to work. However, planning your next vacation can help alleviate the post-vacation blues. After all, having something to look forward to makes working a whole lot easier.

Best of all? It doesn’t need to be a long vacation either. It could be a day trip or a weekend excursion. But, again, the idea is to give you something else to look forward to if you’re struggling to get back into the swing of things.

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