The 20 Best Chrome Extensions You have to Download

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What’s not to love about Chrome? It’s a fast and well-designed browser with a web store that’s packed full of extensions to help make your web browsing simpler. You’ll be more productive, and life will be a whole lot more enjoyable. Here are the 20 best chrome extensions you have to download.

But, with so many extensions out there, which are the creme de la creme of Chrome extensions? Here is a list of twenty extensions that you should download to get started.

1. Calendar

You just attended a conference and did a little networking. You met a promising lead and want to schedule a lunch meeting with them ASAP. Easy, right? It’s not if you aren’t using a scheduling tool like Calendar.

Instead of those time-consuming back-and-emails, Calendar is a free app that puts the scheduling process on autopilot.

Simply share your calendar availability with others via email or embedded with invitees. They then pick a date and time that they’re also free. Once they choose a time, the event is automatically added to everyone’s calendar.

Calendar always taps into the power of machine learning. The machine learning is providing a better experience for you by using previous decisions to make future suggestions on when, where, and what type of meetings you should schedule.

2. LastPass

If you thought those back-and-forth emails to schedule a meeting were time-consuming and frustrating, then about all the time you waste remembering or searching for your online passwords? That’s not taking into account the time spent trying to recover your permanently lost or forgotten passwords.

Considering that the average business user has a whooping 191 passwords, this is a genuine struggle.

With LastPass, this is no longer a concern since you only have to remember one master password. The secure, free extension then stores all of your usernames and passwords and will autologin to the sites that you visit.

LastPass can also help you generate super secure passwords for you, and there’s a place where you can keep essential notes — even if you’re offline.

3. HTTPS Everywhere

Created in collaboration between the Electronic Frontier Foundation and the Tor Project, this Chrome extension — it’s also available as a FireFox extension — switches websites from insecure “Http” to secure “https” automatically.

Why’s that important?

If you’re concerned about surveillance and account hijacking, as well as some forms of censorship, then this extension is a huge deal.

4. Data Saver

Data compression, to make your online browsing more efficient, isn’t a new development. However, being built into browsers like Chrome is.

Data Server is a free Chrome add-on that uses Google’s servers to compress website data to optimize the web pages you visit. It also allows users can look at additional details, such as how much data is being saved and consumed.

5. Cite This For Me

If you’ve ever need citations for a presentation, research paper, eBook, or blog post, then you know that sometimes it can get tricky since there are a variety of ways to cite your sources.

This handy extension does the legwork for you. Just browse the page you need to cite and click the button. Cite This For Me then automatically generates the correct citation — either APA, MLA, Chicago, or Harvard. All you have to do is copy-and-paste the citation into where it needs to be placed, and you’re done.

I wish this around when I was in college.

6. Typio Form Recovery

There you are spending a Saturday afternoon filling out an insurance claim or tax return. You hit submit and receive the dreaded error page. You could scream. Now you have to start from scratch.

The Typio Form Recovery is a handy extension that automatically saves the text as your typing. So if your internet connection drops or your session has timed out, you won’t lose what you’ve already entered.

7. Unpaywall

Believe it or not, you may still need to access academic papers when you’re out of college. I rely on academic documents to back-up my points when writing a blog post or white paper. I even use scholarly research to validate business ideas.

Of course, you can’t read most of these papers unless you pay for a subscription fee. For publications that you use frequently, this isn’t’ a big deal. But what if it’s a one-time deal?

With Unpaywall, you can search for the research you need. It then locates free, and legal, versions for you. It’s a great extension if you want to save time and money.

8. AdBlock Plus

No list of essential Chrome extensions would be complete without AdBlock Plus.

This popular extension blocks those annoying banner, pop-up, and video ads so that they can browse online without being disturbed. AdBlock Plus also blocks and tracks malware.

The extension is also configurable in that you can block all ads or just those on a particular site.

9. Evernote Web Clipper

I’m guilty of getting distracted by interesting articles when I should be working. After all, when I’ll either forget or can’t find the article.

Thankfully, the Evernote Web Clipper takes care of that for me.

When I come across something interesting, I click on the elephant icon, and the extension will save either the entire article, a simplified version of it (this contains no pictures or formatting), a screenshot, or just a bookmark.

If you don’t use Evernote and are a Pocket user, there’s a similar extension for you called Save to Pocket.

10. Pablo

Pablo is a free app designed by the folks at Buffer. It lets you snag engaging social media-friendly captioned images that you can then add them to your preferred social network, including Facebook, Instagram, Twitter, LinkedIn, and Google+. Considering that visual content increases views and shares, this is an essential extension if you want to improve your social efforts.

Pablo allows you to customize these images with fonts, effects, and formatting to match the social media platform that you’re posting the images to.

11. Pushbullet

I can’t tell you how many times I’ve been in the zone only to get distracted by a notification on my smartphone. I’ve gotten better — I put my smartphone in airplane mode or silent — but I also don’t want to miss any vital messages.

Pushbullet solves this problem by placing all of your SMS, Facebook Messenger, and WhatsApp messages into your browser. Even phone calls can be sent to your desktop and answered if you have a headset.

For me, it’s much faster to respond to a text on my laptop keyboard than on my smartphone.

12. Boomerang

Emails can be a real drain on your productivity.

For Gmail users, the Boomerang extension changes all of that thanks to the useful Inbox Pause feature that blocks emails from distracting you during times of deep focus.

It schedules emails so that you’re not bothering recipients at 5:00 am or when they’re on vacation. Boomerang also reminds you to send follow-ups, pay bills, and wish someone a happy birthday. It also tracks your emails, so you know whether or not the recipient opened your email.

13. The Great Suspender

It happens occasionally. You’re researching school or work, or just browsing around, and you realize that you have way too many tabs open. You don’t want to close them because you may need a couple of them. So, what’s the solution — besides going through each tab one-by-one?

Download the Great Suspender extension.

It suspends the activity on abandoned tabs so that your computer doesn’t slow down. If you need to revisit that tab, click it and you’re good to go. It also lets you select tabs that you don’t want to suspend.

14. Any.do

Any.do is one of the best cross-platform to-do list apps to help boost your productivity and manage your time more effectively. With the Chrome add-on, you can sync your tasks and checklists seamlessly to and from your mobile devices and your desktop.

Users can also create new lists and reminders, add notes, share tasks, and quickly organize items with an easy-to-use drag-and-drop interface directly from your browser.

15. StayFocused

Looking for a way to stop wasting time and focus more on work? Then you need to download the StayFocusd extension.

With StayFocused, you set a specific amount of a time to spend on particular sites and apps that waste your time, like social networks or feed readers. When you reach that limit, the extension will block access to those sites.

Simple. But definitely effective.

16. Nosili

One of the biggest distractions is noise — like that jackhammer or siren that never seems to stop. However, there are times when just a little bit of ambient noise can help calm you down, encourage focus, and clear your mind.

Noisli is an extension where you can boost your productivity and focus by blocking out distracting noises and replacing them with soothing ambient sounds right from your browser.

17. HabitLab

HabitLab is another extension that can increase your productivity since it blocks distracting sites like Twitter, Redditt, and YouTube. But, here’s what makes HabitLab unique. You tell the extension your goals, such as hiding habits or pausing videos, so that you don’t spend as much time on these sites. These are called interventions, and overtime, HabitLab determines which interventions work best for you.

It also uses GIFS to keep you motivated. For example, if you close Twitter after a couple of seconds, you’ll receive a “Good job!” GIF

18. Grammarly

You don’t need to be a writer to get the most out of Grammarly. If you’re composing emails or social media updates, then the extension checks for spelling and grammar mistakes. That doesn’t sound like much. But even the simplest of spelling errors can do some serious damage to your reputation.

19. Honey

Do you spend several hours a week searching for the best deals and coupons? If so, Honey is the extension just for you.

It automatically finds and applies coupon codes for you. All you have to do is click on the Honey button when you’re checking out, and the extension will apply any discount codes for over 100 stores in the US, Canada, and the UK.

20. Go Back With Backspace

Before July 2016, the backspace key on your desktop keyboard also doubled as a back button in Chrome browsers. The Big G changed this because they realized that people were losing work while in web apps. Long story short, the backspace key doesn’t do anything now.

This extension restores this. Hence its name, Go Back With Backspace.

15 Ways to Improve Your Decision Making

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On a recent Saturday afternoon, I made a quick trip to the local hardware store. I had a wild creative project that I wanted to get started on — immediately. I’d made a list of everything needed so I’d be in and out of the store quickly. When I got back to my car, I was hungry and didn’t have anything planned for dinner. I decided to grab something on the way back home but spent ten minutes trying to figure out what to eat. Here are 15 ways to improve your decision making.

In the scheme of things, this wasn’t a big deal — but the slow-down did upset me. What if every day was like that? With all of the decisions that you’re expected to make daily, time can be eaten-up in a snap. As a consequence, you’re less productive — but worse; you often end up making a poor decision.

For example, because I was indecisive and on the verge of feeling hangry, I was tempted to go through a drive-through. A better decision would be to order something a little bit healthier from a local pizzeria — a salad and one slice of pizza — well two slices, but you see what I mean?

The good news is that making decisions doesn’t have to be a struggle. There are ways that you can improve your decision-making skills in life — and in business. You want your decisions to be faster and better for both short-and-long-term time management.

1. Use both sides of your brain.

“Each time we make a choice, I believe that our left-brain arm-wrestles with our right,” writes Micheal Levine, author of the column The Divided Mind. “The left (and more pragmatic side) tells us to act logically, while our right puts up a dramatic fight for following the heart’s content.”

The solution here is to find the right balance between both sides when making a decision. One effective way to achieve this is by conducting a cost-benefit analysis where you weigh the benefits against the negatives.

2. Simplify the battlefield.

“As a leader in the U.S. Navy SEALs, I had to ‘simplify the battlefield’ and make rapid-fire decisions that had life-and-death consequences,” Mark Divine, retired U.S. Navy SEAL commander, founder of SEALFIT, Unbeatable Mind, and The Courage Foundation, told CNBC. To “simplify the battlefield, Divine developed a system called PROP, as in “prop up decisions.”

The PROP model works like this:

  • First, identify and determine your priorities, such as “get cash positive.”
  • Next, “outline the Realities you face, such as limited resources or timeline.”
  • After considering your priorities and realities, come up with “the most plausible options available.” For example, making the decision “to cut staffing or offer a deep discount.” Sometimes the best option is obvious. But, Divine recommends ranking your choices to be certain.
  • “Finally, choose the best option as your Path forward,” says Divine. “Execute that immediately with a simple plan and shift fire as you meet the next set of realities.”

3. Rest or sleep on it.

Throughout life, there are times when you must take immediate action. For example, your child picked up a small item, which presents an obvious choking hazard, and it’s heading right towards their mouth. Or, your business just experienced a cyberattack, and all of the sensitive data you have stored is in jeopardy. During times like these, you don’t have time to think. You need to act.

However, with most of the decisions you must make, you usually have some time to mull things over a bit. And — thinking — is often in your best interest.

“When you have to make a big and important decision, it may be best to do it when you are rested, focused, and motivated,” writes Jeremy Nicholson M.S.W., Ph.D. The reason is that when you’re fatigued, you’re more likely to go with the most comfortable or most convenient choice — even when it’s not the best option.

One study found that clinicians are 26% more likely to prescribe unnecessary antibiotics during their fourth hour of work.

To remedy the problems that can result from split-second decisions, “when possible, think through important decisions when you are well-rested, clear-headed, and have the energy and motivation to dedicate to the task.” If you can’t “sleep on it,” then take a step back, even it’s just for 30 minutes, and circle back to it. Make as many decisions as you can that you won’t have to decide again — ever.

Like: I will not drive alcohol, ever. Decision complete — and you don’t need to EVER think of it again. A simplified decision-making process will save your business. Personally, if I’m stuck between multiple choices, I go for a walk. It gives me a chance to clear my head and recharge before making my final decision.

4. Practice being decisive.

“If you’re chronically indecisive, build that decision-making muscle by starting small,” recommends decision coach Nell Wulfhart. “Give yourself 30 seconds to decide what you’ll have for dinner, what movie to watch, or whether you want to go out tonight.” The key is to follow through with your decision.

Keep repeating this process as it will help train your brain to make decisions faster. And, keep working your way up to more important decisions.

And, if this gives you anxiety, ask yourself one simple question; what’s the worst that can happen?

5. Put your ego on the backburner.

I feel that this is an area entrepreneurs need to work on. It’s easy to understand why, though. You’re personally invested in your business and know it like the back of your hand. But, sometimes, that can prevent you from making the right decision. And you certainly don’t have to make a perfect decision — you likely won’t be perfect, anyway.

For example, let’s say that you didn’t hit your sales goal. Is it because you’re targetting the wrong audience? Did you not follow up with your leads? Or, is the price point wrong? You need to look at the facts instead of your assumptions and feelings.

You may not like what you hear. But, analyzing data and soliciting feedback from your employees and customers can clue you in on why you failed to hit your target.

6. Practice mindfulness.

“Most people have trouble admitting they were wrong when their initial decisions lead to undesirable outcomes,” said Andrew Hafenbrack, lead author of a study published in the journal Psychological Science. “They don’t want to feel wasteful or that their initial investment was a loss. Ironically, this kind of thinking often causes people to waste or lose more resources in an attempt to regain their initial investment or try to ‘break even.’”

According to his research, “a brief period of mindfulness meditation can encourage people to make more rational decisions by considering the information available in the present moment while ignoring some of the other concerns that typically exacerbate the ‘sunk cost bias.’”

7. Ask others for advice.

Studies have found that peer pressure is hardwired into brains. Because of this, even if you’re a well-adjusted and independent thinker, you may be swayed by others when making decisions. And, sometimes, that could lead to you making an awful decision.

Despite this, there are times when you should consult others when facing a tough decision. Ideally, these should those who are directly affected by your choice. However, you could also seek advice and feedback from people that are trustworthy and honest. You could also turn to experts, a mentor, or those who challenge your thoughts.

8. Outsmart the anchoring bias.

The anchoring effect is a type of cognitive bias where you base your decision on the first piece of information presented to you. You’ve probably seen this in action when purchasing a new car or home. You’re shown an item that’s out of your price range and then one that is cheaper. The second option may now appear to be the better buy even though it’s still overpriced.

Thankfully, there are ways to outsmart this bias. For starters, beware of the weaknesses and prejudices in your thoughts. Next, delay your decision. And, finally, drop your anchor by doing some research or making the first move.

9. Set time limits.

For smaller decisions, give yourself only five to ten minutes. Remember, going back and forth on these trivial decisions can become serious time-wasters.

For more important ones, allow a little more time. Depending on the exact situation, this could be a day or even a week. The idea here is to give yourself the appropriate amount of time to do your research and weigh the pros and cons.

10. Use your past as a guideline.

“When we have a lot of choices, it can increase the anxiety and noise in our head,” says author and psychotherapist Dr. Robi Ludwig. “It’s not uncommon to be confused about which direction to take — what’s right or what’s wrong.”

Dr. Ludwig’s advice? Use your past as a guideline when making decisions. Thinking about what you have chosen in the past may not always work. Each situation is different, so take a moment to reflect on your past experiences before making your decision. It may be able to help you make a more informed decision.

11. Shake up your routine.

While your past experiences can steer you in the right direction, you also don’t want to become too complacent. After all, complacency can prevent you from taking risks or seeking out fresh perspectives. In turn, this encourages you to take shortcuts, aka heuristics, and stick with the status quo.

As any successful entrepreneur would tell, you need to challenge the status quo to be disruptive and think outside the box. You also need to keep up with the latest trends and consumer tastes. If not, you’ll be making outdated decisions that aren’t helping you achieve your goals.

To prevent getting stuck in a rut, continuously learn new skills. Get out of your comfort zone and have new experiences. Hang out with diverse people. And don’t be afraid to experiment with new ideas. You can then apply your new knowledge, experiences, and feedback to improve your decisions.

12. Disprove yourself.

Even the smartest people in the room make stupid decisions. The reason? Confirmation bias. In a nutshell, confirmation bias is where we only seek out evidence or make a decision because of pre-existing beliefs. As a result, you may make the wrong choice because it aligns with your beliefs.

An effective way to combat confirmation bias is to disprove yourself. To do this, Mayo Oshin suggests that you “seek out all possible ideas that may contradict your current beliefs” whenever faced with a challenge. “This will prepare you to make a well-rounded good decision instead of an irrational bad decision based solely on your beliefs and emotions.”

13. Seek the right information, not more.

In your quest to make the best decision possible, you may dissect facts, relive the past, contemplate the future, and seek expert advice. Most of the time, this can be helpful. But, if you go too deep, you may fall into a rabbit role.

Instead of defining the problem, you keep consuming more information. You constantly question yourself. And, you put way too much thought into outcomes that will never transpire. Not only will you experience cognitive overload, but you’re also getting further away from coming up with a solution.

When you’re at crossroads, it’s often best to go back to the beginning. Clarify the problem, goal, or desired outcome so that you can search for the right information.

14. Plan ahead.

It’s not realistic to have a plan for every possible scenario. But, you do have control of certain areas in your life where you can prepare in advance.

For instance, on Sundays, you could plan out your meals for the week. Even if you don’t batch your meals, you could at least come up with a menu. You have made the decision. Now you know what you have to purchase at the store. You now know what you’ll cook each day of the week. You could also use your Sundays to pick out your clothes and review your schedule so that you know how you’ll be spending your time.

The process may sound simple. But, when you plan ahead, you’re reducing the number of decisions you need to make. As a result, you won’t experience decision fatigue and will have the energy to make more sound choices.

15. Trust your first instinct.

Henry Winkler, aka The Fonz, once wrote, “Your mind knows only some things. Your inner voice, your instinct, knows everything. If you listen to what you know instinctively, it will always lead you down the right path.”

It turns out The Fonz was right. Dr. Joel Pearson, one of the world’s leading authorities on human consciousness, states that intuition does exist. His research has discovered that unconscious emotions have the power to improve the speed and accuracy of decision-making.

Should you solely rely on your gut? Of course not. But, there are times when your first instinct is right. And, whenever you have that feeling, you shouldn’t ignore it.

For example, let’s say that you’re interviewing a candidate. They have a solid resume and answered all of your questions correctly. But, you’ve got a hunch that they just won’t fit in with your company’s culture. Listen to what you’re gut is saying so that you can narrow your search down to a candidate who would be a better fit.

The main point here is to make good decisions — or at least better decisions for the long term.

Decide what your day is going to look like and stick with that plan. Yes, you have to be somewhat flexible — but if you are too amenable, (a-woman-able?), you’re back to many many decisions. We’re cutting back on those pesky thoughts in favor of getting things done quickly. Work on productivity hacks that you’ll do automatically so you can save that decision-making-space.

6 Tips for Smart Multitasking

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Multitasking isn’t the monster it’s made out to be. Although studies have demonstrated that multitasking can harm your overall productivity, moving between tasks can also keep your mind energized and creativity flowing. 

What’s the key to effective multitasking? It’s about being intentional with your tasks, the order in which you tackle them, and the amount of time you allot to them. Here’s how to do it:

1. Prioritize tasks by value.

Multitasking hurts your productivity most when you use it as a strategy for working on all those smaller, less significant tasks in place of your big projects. Sort and schedule your tasks by importance: Which projects will bring you the most value upon completion?

Major projects take time, meaning you need to take breaks. Use those breaks as opportunities to switch, making a little progress on each project. After you’ve fried those bigger fish, you can reward yourself by knocking out several of those easier items on your list.

2. Set a timer.

Another way multitaskers shoot themselves in the foot? Spending too little or too much time on each project. Devoting five minutes to a major initiative before switching isn’t likely to move the needle. Sinking five hours into it when another deadline looms isn’t a great idea, either.

Instead, set a timer. The amount of time you spend on each project is up to you; the important thing is to be deliberate. Some productivity experts suggest the Pomodoro technique, which calls for 25-minute work sessions bookended by 5-minute breaks. When the timer goes off, stop what you’re doing and either rest or move to a lighter task to give your brain a break.

3. Tackle hard tasks in the morning.

Research suggests that most of us are capable of the most productivity in the morning hours, usually 2.5 to four hours after we wake up. Your mornings are the ideal time for multitasking between difficult tasks.

As the morning ends and your energy dwindles, shelve those heavier tasks until the next morning. Using your mornings well can take away the pressure to work on cumbersome projects in the afternoon, when most of us are less energized and effective. If you must multitask in the afternoon, switch between things like scheduling appointments, responding to emails, and returning calls.

4. Block out multitasking time on your calendar.

Because multitasking requires more material to be stored in short-term memory, it takes more mental bandwidth than tackling a single task at a time. That leaves less brain power for distractions like random questions from colleagues.

Rather than let come what may, block off time on your calendar. Schedule “do not disturb” hours to be spent multitasking on those major projects. Hang a sign on your door, and set yourself as “away” on Slack. Ask your coworkers to send you a text or give you a call if something is truly urgent.

5. Group related tasks together.

As you add tasks to your calendar, sort them not only by importance but also by subject. You will find it much easier to jump from task to task when each project is related to the next. That way, you aren’t having to completely switch gears every time you start to work on something else. 

Don’t worry if your categorization method doesn’t make sense to others. Someone else might not understand why, say, you’d switch between social media content development and sales follow ups. But if you need to find a groove to write in a conversational style, go for it.

6. Disconnect from digital distractions.

Especially when working from home, technology can be distracting. From the ping of incoming emails to the temptation of your favorite television show, these small-but-strong interruptions can seriously damage our concentration.

When you sit down to multitask, turn off all your notifications. Better yet, shut down your devices and put them away. If you want to write on paper and later type up your work, go for it. Don’t allow yourself access to your digital devices until you’ve reached a scheduled break.

Everyone multitasks. The question is, are you doing it in a way that slows you down? Know your priorities, conquer your most difficult tasks first, and give yourself mental space. That’s all there is to it.

Organize Your Calendar Like You Organize Your Life

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Living an organized life lets you get more done with less stress. By structuring your days, you keep your business running smoothly without letting your family or social lives fall apart.

But to truly maximize your time, you need to organize your calendar like you organize your life. To squeeze more out of every day:

1. Create a zero-based calendar.

Your day might feel like it’s full of meetings and calls, but in between are breaks that you could use to get more done. A zero-based calendar means that you make a plan for every minute of your day. If something isn’t important enough to deserve a spot on your calendar, then replace it with something that does.

The key is to be exhaustive. Add everything you need to do in a day to your calendar. Your meals, workout, commute, and family time should all be on there. Estimate how long each time should take. Note any blank spaces in your day, and ask how you could use those productively. Remember, you control your calendar — not the other way around. 

2. Accomplish your toughest task first.

What’s the thing you’re dreading most in the day? To make sure that you get it out of the way, put it first on your calendar. Once your most difficult and time-consuming task is out of the way, you’ll feel more motivated and ready to complete the rest of your day’s work. 

Productivity expert Brian Tracey calls this “eating the frog.” Identify your “frog” first thing in the morning, before you even get to the office. Hack at it until you’re finished, forgetting about everything else until that point. Many people do their best work in the morning, so why not spend that time on something you know will be a struggle?

3. Share your calendar with others.

Chances are, most of your tasks involve others. Your team needs to know when you’re available to meet. Your project manager needs to know when you’re working on key initiatives. One huge advantage of using an online calendar is that you can allow your colleagues, clients, and family access to your schedule. That way, there are no surprises or double-booked appointments for anyone. 

Using an online scheduling tool lets you provide times when others can request meetings. By opening your schedule to others, you retain control over it while staying accessible to your team. 

4. Link your personal and professional calendars.

Especially for business owners, schedules don’t always fit into neat little “home” and “work” buckets. Some workdays, you might have a dentist appointment or a parent-teacher conference to attend. On Saturday, you may need to meet an out-of-town client.

To avoid surprises, be sure your professional and personal calendars are integrated. Color-code them to make it easy to spot each event’s type at a glance. And again, give your team access so they know not to disturb you during your daughter’s mid-day dance recital.

5. Group meetings for bigger blocks of free time.

You probably already “chunk” your tasks to a degree: When you’re at the office, your mind is on work. When you’re off, you’re at home enjoying time with family. Manage your calendar the same way by scheduling appointments back-to-back.

Scheduling meetings next to one another creates larger blocks of uninterrupted time for you to accomplish your daily tasks. Try setting meeting days so that you know ahead of time that those days might be less productive. On the flip side, give yourself at least one day per week with no appointments so that you can double down on your work and slim down your to-do list. One more tip: Make sure your appointments or meetings end five minutes before the hour to ensure plenty of time to get from one to the next.

6. Schedule time for yourself.

Just because you schedule each minute of your day doesn’t mean every one of them should be spent on work. Make sure that your calendar accounts for “you” time, whether that means a coffee break, time with your family, a cat nap, working out, or all of the above.

Whatever your priorities are, make sure that those are reflected in the way you schedule your time. And don’t beat yourself up when you take time off. After a long day at work, sometimes the most productive thing you can do is rest. 

Don’t let anyone own your schedule but you. You know how you should be spending your days, both at work and at home. Set your calendar up that way, and watch your productivity grow. 

5 Careers for Those Who Love Planning and Organizing

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There is a long held theory that people fall into one or the other of two different types of personalities. One is Type A and persons who fit this category are ambitious, hard-working, and highly organized. The other category is Type B with persons who exhibit a more relaxed and care free life-style. Both should try to find jobs and careers that play to their strengths in order to feel the most fulfilled. However, for people with a Type A personality, that means they should look for careers that allow them to plan and organize.

1. Event planner

One choice of careers for those who love planning and organizing is as an event planner. This profession requires the event organizer to work hand in hand with their customers as well as retailers and other parties. In this way the event planner becomes the middle man that brings everything together. They set up event and pre-event times, locations, budgets, and meeting places. In addition they must contact vendors and other providers to collect bids as well as other information. In short they handle all of the fine details that are necessary for the event to happen.

Job Requirements

Potential event planners should pursue a degree in hospitality or another similar field. Of course, experience helps as well.

2. Virtual Assistant

A second option as a career for those who love planning and organizing is as a virtual assistant. These persons must possess not only planning and organizing skills but also the ability to work under a lot of stress. Other qualities include being self-motivated, reliable, and able to problem solve without difficulty. Much like an event planner, a virtual assistant must be able to juggle lots of things simultaneously.

Job Requirements

College degrees are not required to become a virtual assistant. You just need some basic computer skills and knowledge since you’ll be performing all of your work virtually instead of in person. Having a well-prepared resume always helps, too!

3. Real Estate Agent

Planning and organizing are definitely top on the list of qualifications as a real estate agent. They have to organize their own day as well as that of multiple clients and coordinate everything with homeowners and other agents as well. Let’s not forget all of the listing information and descriptions, customer contact details, and contracts as well as other important details that have to be organized. This is why a real estate agent is a great career path for those who are detail oriented.

Job Requirements

Although an academic degree isn’t required it is recommended for this type of career because communication skills are paramount to success. However, a real estate license is needed in order to have a career in this field.

4. Professional Organizer

When you love the detailed work of planning and organizing why not have a career that pays you well for it? A professional organizer does just that. But pay is not the only benefit. They also get the satisfaction of knowing they are truly helping others to make their lives better. Professional organizers help others to plan and execute strategies that save them time, money, and sometimes their sanity.

Job Requirements

A degree is not mandatory if someone wishes to become a professional organizer. On the job experience is just as beneficial but it can take a few years for the experience to really pay off.

5. Accountant

Another of the careers for those who love planning and organizing is as an accountant. It simply makes sense that math, money, and numbers work right in with planning and organizing. Accountants, in fact, must keep track of every cent for their customers even if they have several hundred. They must also invoice, track receivables, and do many other tasks associated with the job.

Job Requirements

A bachelor’s degree is usually the minimum requirement to become an accountant. To increase their salary, though, those interested in this type of career should consider becoming a CPA, or certified public accountant. Some people love to organize, plan, and schedule. These individuals should consider careers that allow them to make money and become successful doing what they love.
Originally published here.

3 Practices That Will Improve Your Focus

By | Time Management | No Comments
As an entrepreneur, you likely have multiple things competing for your attention at all times. Between emails, messages, projects and everything else in your life, it can be difficult to stay on task. That’s why it’s important that you find practices that will help improve your focus over time.

The Importance of Focus

I once had a friend say something to me that I will never forget. She said, “If you really wanted to, you could get all your work done for the day in a few hours.” For the most part, she is right. But that’s only if I’m truly focused. But focus isn’t just about getting work done. It’s also about things like focusing on the bigger picture or really listening when someone is speaking. Because let’s face it, we’re all easily distracted these days and it’s hard to do these things if we don’t practice. Fortunately, there are some tools and practices out there that can help you improve your focus so you can get your work done and show up for what matters.

Meditation

I discovered meditation back in 2010 when I was trying to recover from being sick for a while. At first, I didn’t get it. But, it has since become an integral part of my life. At the time of writing this, I am on day 294 of daily meditation. The University of Waterloo found that just ten minutes of meditation a day can help you improve your focus. As a self-proclaimed anxious person, I have to say that my personal experience coincides with this. People often ask me how I’m able to get so much done and I’m pretty sure meditation has something to do with the fact that I regularly meditate – especially if I’m feeling lazy or overwhelmed. The good news meditation isn’t as hard as some people think it is, though I do recommend starting with guided meditations until you get the hang of it.

Music

Another way to help improve your focus is to use music. Specifically, you’ll want to use music meant to help you calm down and focus. This may look like different things to different people. It also may depend on what you do for a living. For example, as a writer, I cannot listen to music with words while I’m working because it distracts me. However, I can listen to instrumentals from subscription services like Brain.fm. My roommate who is an apparel designer is the complete opposite of me. Since she doesn’t deal with words for work, she loves listening to music she can sing along to while she designs. Of course, there are no hard and fast rules here. The key is to find what actually works for you and use it.

Exercise

In addition to meditation as a tool to improve your focus, you can also do short bursts of exercise. The University of Western Ontario recently found that short bursts of exercise can give you a focus boost, at least for a little while. So, if you find yourself starting to doze off, get out of your chair and move around.

Final Thoughts

There are many ways you can improve your focus so you can meet your responsibilities. The key is to know which ones work for you so you can use them when need be.
Originally published here.

6 Tips to Respect the Time of Your Team

By | Business Tips, Time Management | No Comments
Why Online Appointment Software Should Be on Your Christmas List

Time is precious, but it’s also easy to squander. When you’re an entrepreneur or business owner, you can’t afford to waste your time or that of your employees.

Here’s how to respect your team’s time so that your employees can be as productive as possible:

1. Message First

Interrupting someone mid-task is never a good idea. When you distract someone, you bump them out of their flow, and impact their productivity. In fact, according to this survey 50% of people feel less productive because of workplace distractions. If you need to ask a quick question, or if you realize you need a longer chat with someone, take the time to shoot them a quick message. Learn whether they’re knee deep in a big project, or whether they have time to talk. 

Whether your team uses Slack or some other messaging tool, a quick message goes a long way. Your team will see that you respect their time and care about what they’re working on as much as what you’re working on. 

2. Schedule Time

If you know you need to have an extended discussion with someone, make sure to schedule an appointment with them on their calendar. This allows an employee to not only prepare for the conversation ahead, but also helps them schedule their day accordingly rather than scrambling for a last-minute meeting. 

Being respectful of their calendar and their current workload will help your employees prioritize their work and fit in any last-minute tasks you may have to throw at them. Make sure your team understands best practices for calendar sharing so they respect one another’s time, too.

3. Consolidate and Save Questions for Work Hours

Although it’s tempting to reach out whenever a question arises, try to keep your employee contact within work hours. Sending that 9 p.m. work email makes your recipient feel like they need to be on call at night. We all know how important it is to disconnect, and after-work communication makes it that much harder for your employees to relax after work.

Gather any late-night questions or concerns you may have on a spreadsheet, and shoot your employee a note in the morning about them. Plus, gathering them for one email means fewer interruptions for everyone than if you reached out to them multiple times. 

4. Know Their Prime Work Hours

Everyone has those times of day when they are the most productive. Some get to work early and are most productive before anyone else gets into the office. Others are hyper-focused in the afternoon and knock out their best work then. 

Know your team members’ prime work hours so you can avoid distracting them during those times of day. Ask workers to block off time on their calendar so you can easily check to see when their prime working times are. You’ll know to avoid random chats or tasks during those hours, and your team will have the opportunity to be as productive as possible.

5. Have a Discussion

What’s the best way to know how and when your team prefers to work? Talk to them. Have a discussion with new employees about their working habits, and share your personal habits as well. Open communication with your employees early on will help you get a better grasp on how you can all work efficiently together.

Beware that schedules change. To help everyone be as productive as possible, discuss communication and work habits at least once a month. The more you learn about your own working habits and those of your team, the better you’ll all work together.

6. Be Generous With Time Off

When you show workers that you respect their time, they’re all the more likely to use it wisely. Unless you have a pressing business reason to deny a PTO request, don’t. Default to trust. Let them take time off to care for their sick relative. If someone says that they need a vacation to keep their stress levels in check, encourage them to take it.

While they’re away, apply the same “pressing business need” standard when deciding whether to reach out. Aside from needed passwords and do-or-die client communications, help them keep their mind off the office. Once they’re back at work, they’ll be more productive than ever.

From your CFO to your front-desk associate, everyone’s time is valuable. Recognize that in your office policies, and watch your team’s productivity grow.

5 Reasons Why a Calendar Tool Helps You Manage Your Time

By | Time Management | No Comments
You must learn to manage your time. As Renzo Costarella perfectly put it, “Time management is a skill that even the most seasoned business people struggle with.” But, it’s also one of the most important if you want to succeed in both business and life. That’s why I make the most out of my calendar tools. They’ve been able to help manage my time so that I’m productive day-in and day-out because of the following five reasons.

1. Creates a daily routine.

Let’s say that you wake-up on a Saturday morning and don’t have anything planned. Sure. There are things that you should do, like clean the house, but since it’s not set in stone you aimlessly wander around. The next thing you know you just binge-watched the entire new season of Stranger Things. There goes your entire Saturday — wasted. Sometimes it’s a good thing to not have anything planned. You’ve had an exhausting week and you need this time to rest and recharge. But, you can’t do that every day. In order to stop wasting time, you need to create a schedule and stick to it. When you have a plan, it prevents you from getting caught off-guard so that you remain productive. For me, that involves blocking out time for specific tasks in my calendar. My daily routine is something like this. I wake-up at 5:15 a.m. and spend the next two hours exercising, clearing out my inbox, and planning out the rest of my day. From around seven-eight a.m. to noon I work on my most important tasks. After lunch, I spend an hour responding to emails and phone calls. From two p.m. to four p.m. I go back to work and conclude my work day by finishing up some soft work, like tidying up my workplace. After dinner I go over my emails again and then plan my next day. This could change if I have a meeting or travel, but that’s my daily routine that I have scheduled into my calendar. Bonus tip: Make sure that when you block out time for your most important work that it coincides with your peak energy/focus levels of the day. For me, that’s between eight a.m. to 11 a.m. and two p.m. to four p.m.

2. Puts time limits on tasks to manage your time.

In my calendar I make sure that have set aside specific time limits for tasks. If I have to write a blog post, then I block out from eight a.m. to 10 a.m. For weekly time meetings I block out one p.m. to 1:30 p.m. every Tuesday. Doing so prevents working or meetings from dragging on-and-on. As a result, I’m not taking away from other activities.

3. Schedules meetings in advance.

Some meetings or appointments, such as weekly team meetings, can be planned in advance. I can then schedule these meetings for the foreseeable future into my calendar and share it with my team. But, what about unexpected meetings? To be honest, unless it’s an emergency, I don’t accept last minute meetings. It forces me to juggle my work day around, which can then throw my entire week out-of-whack. I at least try to plan a meeting 24 hours in advance so that I’m prepared and can still attend to my priorities. And, the best part, is that thanks to tools like Calendar, this can be done effortlessly. With Calendar I I share my availability via email or embedded link with the other party. They then select the time that works best for them. Once they do, the event is added to both of our calendars. Since this eliminates those back-and-forth emails, meetings can be scheduled pretty much automatically. Now I can focus on getting my work done without frequently going into my inbox.

4. Keeps your time in-check.

What time does your next meeting start? When are your guests expected to arrive at a dinner party? When do you need to finish a certain task. I mark these deadlines and times clearly in my calendar and organizer so that I can keep my time in-check. For instance, if I block out three hours of meetings on a Monday, then I use appointment slots in Google Calendar. This way if I have three meetings I can split this time into three meetings – an hour for each. If my friends are coming over for dinner at six p.m., then I’ll schedule the previous hour for getting dressed, straightening-up the house, and getting dinner started. If I have a deadline with a client, then my calendar reminds me when it has to be completed. Simply put, calendar tools keep my time in-check is that I’m not scrambling around at the last second.

5. Manage Your Time by plannning for breaks.

Despite the misconceptions, breaks are not a waste of time. In fact, breaks are essential if you want to remain productive. This is because regularly scheduled breaks help you recharge, refocus, gain perspective, and ensure that you’re taking care of yourself. In my calendar, I schedule a half-an-hour break at around 10 a.m. During this period I go for a quick walk, make a fresh cup of coffee, and quickly catch-up with my spouse, friends, or mentor. Taking this break clears my head, gets the blood pumping, and provides guidance when I hit the wall.
Originally published here.

8 Calendar Views You Never Knew Existed

By | Appointment | No Comments

Here’s a brief experiment for you to perform the next time you have a minute spare. Open up any calendar. It could be the calendar in your planner, the paper calendar hanging from your wall, or the online calendar you have on your desktop or smartphone. You’ll find that there are eight calendar views you never knew existed.

Besides the fact that they’re all calendars, was there a common thread among them? You probably noticed that they all had the same calendar views; day, week, month, or year.

Those calendar views typically work just fine. However, sometimes, you need a more customized view of your calendar to help you stay organized and maximize your productivity. While each calendar platform offers its own unique view, here are eight of the most common calendar views you never knew about that will change your life for the best.

1. Multiple calendars at once.

If you have multiple calendars, then you can view them at once side-by-side. For example, you could see your work and home calendars simultaneously when scheduling a dinner meeting with a client to make sure you don’t have any other commitments.

Another example would be viewing your calendar and that of your spouse or colleague at the same time. When you view your calendars in this way, you can coordinate schedules without creating a conflict. Some programs, like Outlook, even permit you to see two separate time zones within the Week View. If you work with a remote team, then this is a clutch feature when scheduling meetings. Then there are the calendar facts that all millennials know about.

2. Two days.

For platforms that let you customize your views, such as Google Calendar, you should consider using the option for two days. This way, when you view your calendar, you’ll only see what you have planned for today and tomorrow. It may not seem revolutionary, but as you know — the key to being productive is preparations — and blocking distraction. With this view, you plan for today and have tomorrow at the ready. You’ll be better able to stay on task — prepared to tackle the present.

What I personally like about this feature is keeping the future at bay. Sometimes when I look at my upcoming week, I can get overwhelmed with everything that is yet to be accomplished. With this calendar view, I can only focus on the next couple of days.

3. Two weeks.

Another customized view would be for the next two weeks. What I enjoy about this view is that it gives you a picture of the next couple of weeks — which is ideal for planning and prepping your time. If you train yourself not to look beyond the two weeks and get distracted, this too can keep you in the present. On the flip side, some people cannot resist looking at the entire month.

Additionally, it’s a great option if you’re schedule is about to change. For example, if you’re going on vacation next week, you can use this view. You’ll make sure that you get all of your priorities penciled in for this week — and glance at your travel itinerary.

4. Work schedule.

Sometimes it’s not necessary for you, or anyone else, to know what you’re doing outside of work. In this case, you can create a calendar that will only display your work schedule. A job-only feature available on most calendar tools, so you should be able to use this view.

To create this calendar, simply select the time you start and end work. You can then share it with your co-workers, family, or clients so that they know when your availability. This calendar view can also be handy if you work shifts — or have frequent changes to your schedule. For instance, there could be one week where you have to stay late to complete a project. You could share this new calendar view with your family so that they know to expect you home later than usual.

5. Weekdays.

If you’re sharing your schedule with co-workers, then there’s not much reason they need to see what you’re doing on Saturday and Sunday — unless you choose to show them. That’s why an excellent tool, like Calendar, gives you the option to see everything you’ve planned just from Monday through Friday.

Another perk is that it may also prevent you from getting distracted from your work. It takes a lot of discipline to remain focused on your daily tasks every time you see that you have something fun planned for the weekend. Who wants to buckle down and work when you keep seeing a visual reminder that you’re going on an adventure in just a couple of days?

Many people plan to unplug during their time off, and they may not want to fill up many time blocks on Saturday or Sunday. Allowing open spaces or blocking spaces then ensures a person is not always looking at their online calendar.

6. Project timelines.

If you’re using a calendar explicitly designed for teams, like Asana or Flow, you can create a project timeline calendar. Doing so will present the progress of the project, such as status updates or a progress chart. Some platforms will even let you know the number of tasks completed and how many are remaining.

For managers, having the option to add and subtract the number of jobs you have left guarantees that everyone in your organization is on the same page. Providing a visual can help equip and encourage individual accountability.

7. List or board.

A list view is an excellent way to glance at your day or week quickly. Some calendars, like Apple and Fantastical 2, offer this option as a handy widget that allows you to scroll through your lists. Your schedule can reflect your list in your head without you having actually to open up your calendar. Other options, like Teamup, allow you to create a list view with or without details.

Aren’t lists your thing? No worries. Apps like Vantage provide a more visual approach by using stacks. Doing so provides a summary of your day without all of the unnecessary clutter.

8. Past or future year visual.

It’s not always necessary, but there are occasions when you may want to look at a past calendar. For example, your accountant may want to see specific events or appointments you had for tax purposes. Other times you can use this existing information the create recurring events like an annual conference, quarterly reviews, or occasions like birthdays and anniversaries. You will likely find a time that you want to make your own calendar, for whatever reason.

Regardless of the situation, you can quickly look at past calendars by going into the Year View and clicking left for the previous year or right for the next. If so, here’s an article on how you can look up past calendar entries in Google Calendar, Outlook, and Apple Calendars.

Can Getting Up From Your Desk Increase Your Productivity?

By | Scheduling | No Comments
Your boss wants you to stay put and work long periods at your desk so you can get more done. But the health experts, such as Harvard Health Publishing, say you need to get up and move more. Certainly sitting for long periods can cause you to become lethargic and slower as you work throughout the day. On the other hand, the worker who constantly pops up out of the chair to get a drink, use the restroom, or ask a question isn’t going to get much done. But, what is the happy medium? Should you slave away to the point of chaining yourself to your desk? Or, should you take an occasional break and risk getting less done as well as having an unhappy supervisor? Working until you drop is not only bad for your health it isn’t going to do your employer any good either if it makes you too tired or sick to work. However, taking a break means you aren’t working. Can getting up from your desk increase your productivity?

Improves Focus

The first way getting up from your desk increases your productivity is by improving your focus. Simply the act of getting out of your chair for 5 minutes after 60 to 90 minutes of sitting can reduce restlessness. Moving around or taking a quick bathroom break can get your blood pumping a little, improve circulation, increase oxygen, and lift your mood. All of these benefits wake you up and help you fight fatigue. In addition, moving around every hour or so lets you refocus on the job at hand with renewed energy once you get back to it.

Helps You Solve Problems

Occasionally as you are working you will run into a snag that prevents you from finishing a task. Getting up for a little bit can relieve the tension and increase your productivity. It gives your brain a chance to take a break, which can improve your ability to unravel and solve the problem. Rather than sitting in your chair unmoving and stumped by the difficulty, get away from it for a few minutes. You may find that you fix the problem faster enabling you to move on to other projects.

Inhibits Job Burn Out

Although many people believe vacations prevent job burn out, getting up from your desk could prevent it as well. A short time span of varied activity every hour or so can increase your productivity without you having to take a week-long vacation. Short time periods away from your desk let your mind stray from work thoughts and activities allowing them to rest.

Encourages Creativity

If you want to combat the afternoon slump that causes you to yawn and lose your momentum, take a quick 5 minute walk. After sitting for a few hours it can spur your productivity for the next few. One reason is because after exercising for just a few minutes in a different area you experience new smells, sights, and sounds. It can help your mind form new ideas and perspectives faster.

How to Move More

Of course, you can get up and take a quick walk or bathroom break to move more throughout your work day. But another idea is to try one of those new desks that allow you to adjust between sitting and standing with ease. As you can see, getting up from your desk can increase your productivity several different ways. It can also give you some side benefits of better health through less stiffness, better blood flow, and less fatigue. Try it out for yourself and see if it makes a difference for you.
Originally published here.
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